Job Description

Business Support Services, Executive Assistant  AZE00053

This role gives you the opportunity to develop your Executive Assistant skills, innovate and be part of a world class Business Support Services team. You’ll use your professional skills and experience to make it happen, handling diverse procedures across our Baku office practice.


The opportunity

This is a fantastic opportunity working as a valued member of EY Baku office. You will gain a chance to deliver the best in class business support service that provides high-quality, customized solutions and support to EY’s most high profile internal clients. We’re looking for someone like you who has the autonomy to become a key business Executive Assistant focusing on operational excellence, efficiency and enabling EY to stay at the leading edge of our industry.


Your key responsibilities

As an Executive Assistant, you will be responsible for performing a variety of administrative and office functions. You’ll spend most of your time independently driving the planning, coordinating and delivering business support duties. Partners, Directors and Senior Managers will look to you for best practice and administrative support within all areas.


Skills and attributes for success

  • Providing administrative assistance including general administration, typing, information research, filing, formatting, printing out of final copies
  • Demonstrating a broad knowledge and experience of travel and diary management as well asproviding travel arrangements and visa support
  • Performing filing of client and other business related documents on a constant basis
  • Ensuring that archiving procedures are implemented in time as well as keeping an accurate log of files and archived documents
  • Arranging meetings and conferences as required or as assigned
  • Operating within established procedures and standards
  • Developing a strong relationship with co-workers and senior level management
  • Making sure that all potential problems and risks are planned ahead and anticipated




To qualify for the role you must have

  • 1-2 years of  administrative, secretarial and clerical work experienc
  • High organization skills with a sound attention to details and an ability to deliver to tight deadlines
  •  Excellent oral and written communication skills
  • Ability to interact well with people at all levels within the firm and to prioritize own workload
  • Strong business acumen and the ability to make decisive decisions on your own

Ideally, you’ll also have

·      Proficient IT skills (Microsoft Word, Excel, Outlook and SharePoint)

·      Strong work ethics and ability to work under the minimal supervision and be proactive and initiative

·      Advanced level of Azerbaijani, English and Russian both written and spoken

·      Dependability, business maturity, enthusiasm as well as positive and professional attitude

·       A flexible and professional approach, remaining calm under pressure

·      The ability to pre-empt deadline and pursue colleagues for relevant information


What we look for

We’re interested in individuals with a genuine creative vision and the confidence to make it happen. You will be an experienced Executive Assistant with a passion for exceptional admin support. If you’re serious about becoming a member of world-class Business Support Services team this role is definitely for you.

What working at EY offers 

We offer a competitive compensation package where you will be rewarded based on your performance and recognized for the value you bring to our business. In addition, our rewards package includes medical and dental coverage, a minimum of three weeks of vacation, and a range of programs and benefits designed to support your physical, financial and social well-being. Plus, we offer:

  • Support and coaching from some of the most engaging colleagues around
  • Opportunities to develop new skills and progress your career
  • The freedom and flexibility to handle your role in a way that is right for you.

EY is committed to being an inclusive employer and we are happy to consider flexible working arrangements. We strive to achieve the right balance for our people, enabling us to deliver excellent client service whilst allowing you to build your career without sacrificing your personal priorities. While our client-facing professionals can be required to travel regularly, and at times be based at client sites, our flexible working arrangements can help you to achieve a lifestyle balance.


About EY 

As a global leader in assurance, tax, transaction and advisory services, we are using the finance products, expertise and systems we have developed to build a better working world. That starts with a culture that believes in giving you the training, opportunities and creative freedom to make things better. Whenever you join, however long you stay, the exceptional EY experience lasts a lifetime. And with a commitment to hiring and developing the most passionate people, we will make our ambition to be the best employer by 2020 a reality.


If you can confidently demonstrate that you meet the criteria above, please contact us as soon as possible.


Join us in building a better working world.  


Apply now.

The deadline for submission of applications is 30 August, 2018

Only successful candidates will be contacted.

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